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Solution · HR & peopleDriver settlement without spreadsheets: from route data to payroll
Driver settlement
No more manual document collection and spreadsheets. The solution automates the whole driver-settlement process, from data capture, through pay and per-diem calculation, to ready reports and payroll export.
The challenge
Driver settlement eats time and generates errors
In transport and forwarding companies, settling drivers is a monthly effort: data from route cards, fuel, per-diems and telematics has to be collected, reconciled and calculated by hand against complex rules. That means delays, mistakes and frustration.
- Data scattered across many systems and documents
- Manual calculation of domestic and international per-diems
- Errors and corrections that undermine driver trust
- No transparency and hard-to-audit settlements
How it works
The whole settlement process, automated
Data capture
A robot collects data from telematics, fuel cards, TMS and route documents, automatically and on schedule.
Validation and reconciliation
The system checks completeness, flags gaps and reconciles routes with fuel and working time.
Pay and per-diem calculation
Pay rules, domestic and foreign per-diems and bonuses are calculated automatically, per your policy.
Reports and export
Finished settlements flow into reports, driver panels and the export to payroll or the ERP.
Integrations and compliance
It connects to what you already use
Integrations
We connect to popular TMS, telematics, fuel card and payroll or ERP systems.
Compliance
Per-diem and working-time rules aligned with national and international regulations.
A ready starting point
We start from a ready solution and tune it to your rules instead of building everything from scratch.
How we deliver this
From this description to a running process
We deliver this solution through our process automation service: first we measure the process on company data, then we build, test and maintain the robots.
Industries
Case studies and scenarios
Value
What changes after go-live
Time savings
Monthly settlement cut from days to hours by automating data capture and calculation.
Fewer errors
Consistent rules and validation eliminate mistakes and costly corrections.
Full transparency
Every settlement is auditable and drivers see their data in their own panel.
Indicative figures, depending on fleet size and process configuration.
How many hours a month does driver settlement take you?
Tell us about the fleet, the systems and your settlement rules. We will show a settlement on your rules and calculate how much time goes back to the team.
Request a driver-settlement demoThe same problem usually has a neighbouring process
Invoicing on the day of delivery, lower DSO, proof of delivery on demand.
See the scenario Supply chainTransport orders into the TMS without retypingNinety customers, ninety ways of sending an order, and a forwarder retyping every one into the TMS.
See the solution Finance & accountingFleet cards reconciled, anomalies visible at onceA fill-up 300 km off route waits for month-end for someone to notice. Usually nobody does.
See the solution Operations & productionNo driver dispatched on an expired documentDriver and vehicle documents expire on fourteen calendars. Dispatch checks them by asking whoever keeps the file.
See the solution HR & peoplePayroll inputs consolidated and checked before the runPayroll errors are found by the employee on payday, not by the team that built the file.
See the solution